An order records what you bought and what it cost. A receipt is the proof. For a
nonprofit that has to account for its spending, the two need to live together —
a folder of PDFs named scan_0043.pdf is not an audit trail.
Receipts attach to the order, and an order can hold as many as it needs: the vendor invoice and the packing slip, or one per shipment when an order arrives in parts.
They upload immediately — there is no separate save step, and closing the panel will not lose them.
PDFs, and JPEG, PNG or WebP images. A photo of a paper receipt is as acceptable as a downloaded invoice, which matters when the receipt is a slip of paper from a hardware store.
The limit is 10 MB per file.
receipt.pdf will not get it in — and equally, a photo whose name
lost its extension is still recognised.Each receipt lists its filename, size and who uploaded it. Click the name to open it in a new tab, or use the download button to save a copy.
In the database, alongside the orders they belong to — not on a disk somewhere next to the app.
That is deliberate. The nightly backup is a database dump, so receipts are captured by the same backup, on the same schedule, with the same restore guarantee as the order they document. A receipt uploaded on Monday is in Tuesday's backup. Kept as loose files they would have been covered only by the weekly whole-machine snapshot, and a receipt uploaded and lost inside the same week would simply be gone.
They are also private to your organization. Receipts are served only to signed-in members of the organization that owns the order — the file's link is not a secret URL that works for anyone who has it.